Are you having a problem with extra pages being inserted into your 2007 Word merge documents? If you’ve merged a large number of letters and are getting a blank page between each letter, this is how you can correct the problem:
Go to “Find” and click the “More” button at the bottom. At the bottom of the pop-up screen, click “Special” and choose the “Section Break” symbol. To reduce the number of key strokes, you can also type in “^b” in the “Find” space.
Then you can “Replace” this symbol with the same process by choosing the page break symbol…or type in “^m” in the “Replace” space.
This problem seems to come and go. After using this method several times, I no longer seem to have the problem of extra blank page inserts. I’m told this problem occurs when mixing lists or merges created in the 2003 version of Word but utilizing the 2007 version. |
Building a Powerpoint Presentation from a Word Outline
If you wish to build a Powerpoint presentation from a Word outline…here are some easy steps!
- Choose “Office” (in the upper left hand corner), “Open” and in the “Files of Type” box, choose “All Outlines.”
- The Word outline Level 1 headings (formatted as “Heading 1” in Word) turn into the titles of the new slides. Level 2 headings turn into top-level bullet points. Level 3 headings become second-level bullet points, etc. Any body text beneath existing headings is discarded. Each time PowerPoint encounters a Level 1 heading in Word, it starts a new slide and uses the Level 1 heading text for the slide’s title.
If your PowerPoint slides start getting too wordy and you want to turn high-level bullet points into slides of their own, select the points one at a time, holding down the Shift key as you click each one from top to bottom and promote them to the highest level. PowerPoint automatically turns all of them into slides, with the old high-level bullet points now serving as titles.
On PowerPoint presentations that text needs to be kept to a standard size, turn off “AutoFitting” by:
- Click the Microsoft Office Button at the top left hand corner of your screen.
- Choose “PowerPoint Options” at the bottom of the drop down.
- Choose “Proofing” on the left side of the drop down.
- Choose “AutoCorrect Options”.
- Choose the “AutoFormat As You Type” tab, and then under “Apply as you type”, clear the check box in both the “AutoFit title text to placeholder” and “Autofit body text to placeholder”.
Did you know… Pressing the “Home” key during a PowerPoint presentation returns you to the first slide. Pressing the “End” key sends you to the final slide. |
